Review all bills, invoices and expenses related to facility and ensure timely payment to vendors, staff advances and claims.
Coordinate vehicle and driver assignments
Coordinate with all support staff, Reception, Security Services Staff etc. on daily basis.
Weekly/Monthly review of logbooks for vehicles.
Maintain data for fuel consumption and service maintenance of the vehicles
Maintain training logbooks and calendar for staff safety related trainings.
Ensure standard procedures are applied consistently,
Maintain office services by organizing office operations and procedures; design filing systems; review and approve supply requisitions.
Monitor and manage facility vendors/agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
Assist in aligning global and local travel policies and stay current on changes
Identity and assist in contracting with hotels in India in alignment with PATH travel policies
Prepare statistical data related to staff travel and present each month end to Facility Officer
Mange the relationship with the travel service provider
Assist Facility Officer with maintaining all PATH sites in India and with tracking of related expenses.
Support the Facility Officer in ensuring safety and security of PATH staff and sites throughout India as an when required
Update Fixed Assets Register and conduct annual physical verification of assets along with finance team ensure assets per financial statements match with assets per physical verification. Ensure consistency of the template used
Regular review and recommendation of the facility related expense
Provide relevant input during the preparation of facility budget.
Any other tasks assigned by the supervisor or Country Leadership