Payables Specialist Disbursements - Accounting - Del Monte (QC)

Job Overview

Job Description

A. Job Summary
Responsible for timely and accurate processing of all invoices received for payment. Owns scheduling of tasks and management reporting.

B. Duties and Responsibilities :
1. Reviews and checks that documents are complete, correct, and properly authorized prior to payment
preparation.
2. Verifies, sorts, and matches the invoices and other attachments of the following transactions prior to
encoding in SAP
a. Petty cash replenishments
b. Suppliers of goods (e.g. inventories, assets, etc.)
c. Suppliers of services (e.g. rentals, utilities, etc.)
d. Salaries, professional fees, etc.
e. Advance Payments (Purchasing transactions)
f. Miscellaneous Payment transactions (Check Refund, Toxic Waste, Agency Services, Insurance Payments, etc.)
3. Encodes and posts transactions for payment in system.
4. Generates and prints the check and voucher, either manually or using check writer facility.
5. Attaches the corresponding invoices and other supporting documents to the check and check voucher, and
submits it for approval and signature.
6. Updates all payments schedules.
7. Reconciles any differences on unpaid accounts as reported by the suppliers.
8. Presents supporting documentation for audits.
9. Releases check payments to suppliers every Friday.
10. Maintains historical records by filing documents such as contracts, tie-ups, insurance policies, memorandum of agreement, etc.
11. Monitors, inventory and request checkbooks.
12. Sorts check vouchers and other documents of HP Cebu and send it back to them.
13. Fills up opening forms of bank accounts for new branches and Supplier Credit Account Application Form.
14. Scanned prepared check vouchers and attachments for record purposes.
15. Performs all other related duties that may be assigned from time to time.

C. Job Specifications :
Minimum Education Required:
Graduate of BS Accounting or other Business related courses

Minimum Relevant Work Experience Required: None
6 months to one (1) year working experience as a Payable Disbursements Officer

Other Competencies Required By The Job
Knowledgeable in Microsoft Office (Word, Excel, etc.)
Attention to detail and accuracy
With good interpersonal communication and organizational skills
Organizing and prioritizing
Confidentiality