Law firm Billing Specialist - fully remote

Job Overview

Job Description

Billing Specialist for prominent global law firm. **This can be a fully remote position and candidates can live in one of approved U.S. states. This position is responsible for managing account set up, billing arrangements, and account and inventory management for assigned client portfolios. The Specialist develops strong relationships with the attorneys throughout the billing cycle.

Responsibilities: Establishes/maintains professional relationships with attorneys/staff/clients to ensure compliance with both attorney and client specifications. Verifies rates with the rate analysts, reviews and implements the outside counsel guidelines, monitors fee caps, tier discounts and matter budgets; sets up and monitors alerts; communicates with Billing & Intake Committee regarding discounts, write-downs, and write-offs. Manages the prebill to the final bill process; ensures that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submits finalized bills/eBills in appropriate template format, adhering to the attorney and client specifications; and confirms the final bills have been submitted to the client and are posted in the accounting system. Coordinates with the eBilling Coordinators for new client account set-ups with eBilling requirements; collaborates with Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submits invoices electronically, taking accountability for successful submission and troubleshooting issues; and proactively follows-up regarding acceptance and timely payment of eBills. Communicates directly with clients as requested. Concisely communicates arrangements with attorneys and clients on their matters; provides clients with requested information on any special billing arrangements. Responds to all inquiries relating to same. Responds to inquiries relating to accruals, audits and payment reports; recommends solutions based on billing trends relating to realization; and prepares ad hoc reports upon request. Maintains updated pre-bill status report for assigned portfolio. Monitors the unapplied cash report and offers resolution when applicable and assists Accounts Receivable with accurate payment applications. Keeps partners updated on available unapplied and trust funds and applies funds when needed. Establishes effective back-up support processes (cross-training and knowledge transfer) to ensure seamless support for all portfolio matters.

Position Requirements: Bachelor’s degree preferred. Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills. High level of business acumen and ability to multi-task. Ability to assess pertinent information and anticipate needs and outcomes. Ability to prepare accurate, highly detailed work product and prioritize and manage time effectively. Delivers exceptional client service. Ability to work independently. Ability to maintain a high level of confidentiality. Strong problem-solving skills. Salary is commensurate with experience $49,000 to $85,000. The actual base salary offered will depend on the qualifications, years of relevant experience, level of education attained, certifications or other professional licenses held, and location the applicant lives and will be performing the job.