Purchasing Clerk

Job Overview

Job Description

Duties & Responsibilities

Place micro orders and premixes directly to supplier as requested by the Procurement Manager and provide feedback once done and if there is any queries.
• Verify prices and tonnage of each delivery on CDNxl daily.
• Matching invoicing on CDNxl daily.
• Entering off all purchase orders daily onto system
• Responsible for getting not less than 3 pricing quotes on all additives and medications before placing orders. Ensure that there is a confirmation email from the branches confirming order volume.
• Ensure that you request a COA, MSDS, specification sheet and V- Number certificate for everything ordered
• Ensure that the supplier list is always updated with the correct contact details and information as required.
• Ensure that the filing of all suppliers, contracts and supporting documents are always up to date .
Ensure that you liaise with suppliers in getting all outstanding documentation and verifying prices with the suppliers daily
• Liaise with all branches to request outstanding documentation, weighbridge tickets or verifying prices daily.
• Ensure that you liaise with suppliers regarding stock levels and deliveries regularly daily
• Ensure to process all non-stock invoices and allocating to the correct cost centres daily.
•Create a shipment on each POR where shipment was needed daily
• Processing of all transport invoices for all sales done daily
• Processing of payment to all suppliers for all sales done for the month
• Following up on overdue payments daily
• Administer all the imports on the admin side:
a) Liaison with ordering agents
b) Following up on ETA on consignment
c) Arrange transport for consignment
• Apply for import permits if needed for clearing purposes
Desired Experience & Qualification
Matric (Grade 12 Certificate)
• Possession of a valid Code 08/EB drivers license
• 3 Years’ experience in a similar position
• Working knowledge of MS Excel, MS Word
• Preferably have experience in accounting
Please send your CV to: