Senior Legal Secretary/Assistant - fully REMOTE

Job Overview

Job Description

Senior Legal Secretary/Assistant for prominent law firm specializing in eDiscovery, information management, and data protection. Fully remote role but candidates must go into the office twice a month and live within commuting distance to Northern Virginia, Richmond or Washington, DC metro area offices. This role is responsible for supporting lawyers and Advisors in all phases of client engagements. Candidate will draft/edit legal documents, provide non-legal research, provide cite checking support, process e-Filing in state and federal courts, and track attorney billing. and function as subject matter expert for proofreading/formatting materials according to Firm style guidelines. Candidate will utilize a digital central filing system and monitor with the idea of continuously improving e-filing standards.

Duties: Create/modify documents and financial information using Microsoft Office and/or other presentation software or programs. Review, edit, and cite check legal documents. Assist in drafting and editing of client deliverables, including careful review of deliverables for standardization of style and format. File documents electronically in both state and federal courts. Document meeting minutes and interview notes and circulate to client and/or administrative teams for review and finalization. Responsible for projects/special assignments. Coordinate client meetings and coordinate schedules. Provide non-legal research and analyze data to prepare reports and other materials. Preparation of summary background documents and communications as necessary. Prepare agendas for and attend Firm and other meetings as requested, including recording and distributing meeting minutes. Maintain confidentiality in all aspects of client and staff information. Track billable and non-billable time, expenses, and other administrative tasks.

Position Requirements: Bachelor’s degree or higher preferred. Paralegal Certificate ideal. Must have at least 7-10 years of experience in the legal field assisting lawyers. Proficiency with MS office, experience with iManage, ShareFile, SharePoint, Teams, and other information sharing platforms. Superior proofreading and editing skills. Proficiency with cite checking using best Bluebook practices. Experience with Westlaw and other legal research tools. Strong organizational skills and attention to detail. Knowledge of court rules and procedures, Knowledge of CM/ECF e-filing system. Attention to maintaining confidentiality in all aspects of client and Firm information Strong sense of urgency and the ability to handle time pressures, anticipating and responding to the needs of internal and external clients while successfully coordinating and prioritizing multiple projects at the same time. Ability to function in a high-energy, fast paced environment and handle multiple tasks in a demanding environment. Experience with Orion Law software or other similar business ERP or accounting packages. Salary 75k 90k, plus paid OT.