Admin Executive

Job Overview

Job Description

Job Summary:
The Admin Executive plays a vital role in supporting the administrative functions of the organization. This position involves a variety of tasks to ensure smooth office operations, including managing correspondence, maintaining records, and providing assistance to staff and management.

Key Responsibilities:

Office Management: Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
Communication: Manage incoming and outgoing communications, including emails, phone calls, and correspondence, while maintaining professionalism and confidentiality.
Record Keeping: Maintain and update filing systems, databases, and records, ensuring accuracy and compliance with company policies.
Scheduling: Coordinate meetings, appointments, and travel arrangements for staff and management, ensuring effective time management.
Support Services: Assist with various administrative tasks, such as preparing reports, presentations, and documentation as required.
Financial Administration: Process invoices, manage expense reports, and assist with budget tracking and forecasting.
Customer Service: Serve as a point of contact for clients, vendors, and visitors, providing excellent service and resolving inquiries promptly.
Project Assistance: Support special projects and initiatives as assigned, contributing to the overall success of the organization.

Qualifications:

Bachelor’s degree in Business Administration or a related field (preferred).
Proven experience in an administrative role, preferably in a corporate environment.
Strong organizational and time-management skills with attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to work independently and collaboratively in a team setting.
Strong problem-solving skills and a proactive approach to tasks.

Working Conditions:

Office Environment: The position is based in a standard office setting with a moderate level of noise and activity.
Work Hours: Full-time position, typically Monday to Friday, 9:00 AM to 6:00 PM. Saturdays are Half-Day.
Travel: Minimal travel may be required for meetings.